12 September 2025
The Data Act applies.
Owners and renters of connected machines can ask for the data those machines generate.
EU Data Act checklist
The Data Act, ticked off for your rental fleet.
Thirteen checks for rental companies that own connected machines. Tick what you have done, then print the list or send us the open items.
Key dates
Three dates that matter for rental.
12 September 2026
Access by design.
Connected products placed on the market from this date must let users reach their data easily.
12 January 2027
Switching becomes free.
Cloud and software providers can no longer charge you for moving to another provider.
The checklist
Thirteen checks in four parts.
Work through it with whoever owns your rental contracts and your telematics. Nothing you tick leaves this page.
This checklist is a practical summary of Regulation (EU) 2023/2854, the Data Act. It isn't legal advice. Check your contracts with your lawyer or your trade association.
Questions
The Data Act for rental companies.
Does the EU Data Act apply to equipment rental companies?
Yes, when you own or rent out connected machines. You are a user towards the manufacturer, and your customers are users of the machines they rent. Before a rental contract, you tell the renter what data the machine generates.
Who owns the data from a rented machine?
The Data Act doesn't hand out ownership. It gives users the right to access the data and share it with a service they choose. Both the owner and the renter can be users, so agree in the rental contract who may use the data.
What changed on 12 September 2026?
Connected products placed on the EU market from that date must be designed so that users can reach their data easily, and where relevant directly. Machines bought earlier are still covered by the access rights that apply since September 2025.
Is this checklist legal advice?
No. It is a practical summary for rental companies. Check your contracts with your lawyer or your trade association, such as the European Rental Association, which publishes its own guide.
Where does Hirro keep tracking data?
On AWS in the EU. A standard DPA is available, and you can export your asset data through the API or an export.
Book a demo
Track your fleet with data you can take with you.
In the demo we show where your data lives, how you export it, and how the phones report only what you allow.
Or leave your work email and we plan it with you.
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